GUAILA TOYS

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Quality Control for Custom Plush Orders

Key points • Finished pieces are checked against the physical prototype you approved — not against a photo or the original artwork file. • The check covers five things: size, face placement, seams, stuffing, and the details you signed off on the prototype. • Pieces that do not match the prototype are pulled and corrected before cartons are sealed. • If you want your own inspector involved, raise it at the quotation stage so it can be scheduled into the production run.

Quality control on a custom plush order at Guaila Toys means one thing: every finished piece is compared with the approved prototype before packing, and pieces that differ from it do not go into the carton. The sections below explain what the comparison covers, where in the process problems are cheapest to fix, and how to arrange your own inspection.

The reference is a physical unit, not a photo

Bulk production copies the approved prototype piece by piece — same materials, same construction, same face. That makes the prototype the reference for checking as well. A photo can hide a shifted eye or a thin seam; the physical unit cannot. This is also why approval is a hard gate in our process: production does not start on a nearly-right sample, because every piece in the run would copy whatever was approved. Sampling is built to get that reference right before bulk starts. The sampling fee is calculated from your artwork (from ¥500), includes pattern work, up to 3 free revisions, and 1 final prototype, and takes 10–15 working days. The revisions happen on the sample, where a change costs days — not on finished bulk stock, where the same change would mean rework. How It Works

Three identical plush toys in three different colours in a row

What gets checked before packing

Before cartons are sealed, finished pieces are checked against the approved prototype on: 1. Size — measured against the prototype's dimensions. 2. Face placement — eyes, nose, mouth and printed or embroidered features sit where the prototype has them. 3. Seams — stitching is complete and closed, with no openings. 4. Stuffing — fill amount and shape match the prototype's feel and silhouette. 5. Signed-off details — the specific points you confirmed during approval, such as accessory positions, label placement and colourway. A piece that fails any of these is pulled from the packing line and corrected. Only pieces that match the reference are packed. MOQ & Sampling Guide

Where problems are cheapest to fix

Most bulk-order quality problems are decided before production starts, at three points: • Artwork evaluation. Features that cannot hold at the target size — a tail drawn too thin to stuff, detail smaller than the stitching can reproduce — are flagged before sampling, not discovered on finished pieces. • Sample revisions. The 3 free revisions exist so the face, proportions and construction are settled on one unit, with you confirming each round. • The approval gate. Once you sign off the final prototype, the order is fixed in writing: quantity per design, colourway and size. Production and checking both work from that fixed reference. Safety Testing & Documents

Arranging your own inspection

You can send your own inspector or inspection company. Tell us at the quotation stage, so the inspection can be scheduled into the production run instead of being arranged after the goods are packed. What the inspector checks and the standard they apply are yours to set; our side provides the approved prototype as the reference unit and access to the finished stock before shipment.

A worked example — one character, 500 pieces

A first order of one 20 cm character at 500 pieces runs through the check like this: • The final prototype is approved and becomes the reference unit kept for the run. • During production, finished pieces are compared with that unit as they come off the line. • At packing, a piece with an eye sitting lower than the prototype's is pulled and corrected; the carton is sealed only with pieces that match. • If the buyer has booked their own inspection at the quotation stage, it takes place before shipment, against the same reference unit. The example uses the standard order terms: 500 pieces per design for export orders (300 possible for simpler designs), bulk production in about 30–60 days depending on quantity and complexity, 50% deposit to start production and the balance settled before shipment, EXW Dongguan, tax excluded.

Plush prototype samples in progress on a worktable with fabric and stuffing

Next step

Tell us about your project through the inquiry form on this page. The fields that matter for a quality discussion are: the product name and size in cm, the quantity per design, your reference artwork, and — in the notes field — your destination country, target lead time, and whether you plan your own inspection. If you plan one, naming it at this stage is what lets us schedule it into the run.